Audit story
Auditors can follow the transaction history: card feed, employee action, receipt, approval, finance review, exception notes, and final SAP-aligned outcome. The story is built around evidence and traceability.
Corporate travel spend
Control employee spend exposure before it reaches finance.
Serafinox connects corporate card transactions,supporting documents,approval workflows, shared service review, and SAP-ready finance output in one governed process.
Card spendSwipe-to-review visibility
Travel proofReceipts and trip context
SAP readyApproved finance output
Feature map
One operating model, four clear feature areas.
Each feature area can be explained independently, but together they form a single controlled employee-spend process for card transactions, reimbursements, cash advances, approvals, review, reporting, and SAP handoff.
Cash ExposureOpen employee liability, pending receipts, cash advances, and unapproved spend.
User StoryEmployee, manager, finance, audit, travel, and analytics journeys.
Shared ServiceCentralized queues, validations, exception follow-up, and SLA visibility.
IntegrationCard feeds, SAP workflows, HR handling, cash journal, WBS, and reporting.
Cash Exposure
Know what is still open before it becomes final accounting.
Cash exposure shows the finance team what is currently sitting with employees, cards, departments, and approvers. When a corporate card transaction first appears, Serafinox can keep it visible as an open employee item until the receipt, business reason, category, and approval path are completed.
This helps finance identify exposure before posting: missing receipts, unapproved card spend, cash advances waiting for settlement, manually entered employee claims, and items that may need deduction, reversal, write-off, or HR-linked handling.
Open item claritySee expenses that are captured but not yet approved or posted.
Employee accountabilityTrack what each employee still needs to justify, submit, or correct.
Policy actionSupport deduction, rejection, reversal, or write-off based on company policy.
Cash advance visibilityMonitor advances and settlement entries through the approval workflow.
User Story
Explain the product as real journeys, not only as screens.
The user story starts when an employee swipes a card, pays from personal funds, or uses a cash advance for business spending. Serafinox guides the employee to add the receipt, select the right category, enter business context, and submit the expense into the approval workflow.
The same story continues for managers, shared service reviewers, finance controllers, auditors, and leadership analytics. Everyone sees the same transaction from their role-specific perspective.
EmployeeReceives or creates the expense, attaches proof, and submits it.
ManagerApproves, rejects, or asks for correction with policy context.
FinanceChecks accounting fields, exceptions, duplicate risk, and posting readiness.
LeadershipReviews trends, exposure, aging, categories, and departments.
Travel story
For travel, employees can explain flights, hotels, meals, taxis, and trip-related spending. Managers review the business purpose, while finance checks limits, tax fields, receipts, and project or cost-center coding.
Analytics story
Analytics can explain spend by employee, department, cost center, project, merchant, policy exception, approval status, and aging. This turns operational activity into leadership-ready visibility.
Integration
Connect card, employee, approval, cash journal, and SAP processes.
Integration is where Serafinox becomes more than a form. Card transactions from Mastercard, Visa, Amex, or bank-issued card programs can flow into the employee spend workflow. Employee-paid expenses and cash journal entries can follow similar approval and validation logic.
After approval, data can be prepared for SAP-aligned posting and reporting. Organizations can use standard SAP structures such as cost centers, WBS or project references, budgets, controlling, and governance reports on approved postings.
Card feed intakeBring corporate-card and procurement-card transaction details into the workflow.
Approval workflowRoute each item through employee, manager, finance, or shared service review.
HR and policy handlingSupport unapproved expense handling with SAP PA or other HR-linked processes.
SAP-ready outputPrepare approved entries for downstream finance posting, reporting, and governance.
End-to-end process
A simple way to describe the complete Serafinox flow.
Use this flow when explaining Serafinox in a proposal, demo, or executive briefing.
01CaptureCard swipe, employee claim, or cash journal spend enters the system.
02CompleteEmployee adds receipt, category, business purpose, and coding details.
03ApproveManager and finance review policy, amount, justification, and exceptions.
04ControlShared service tracks exposure, missing documents, aging, and audit history.
05PostApproved entries are prepared for SAP-aligned finance processing and reporting.
Ready to explain these features in a client briefing?
Use this page as the expanded companion to the main Serafinox landing page, with anchors connected from each feature card.